Back File Conversion and Image Archival

Digital Documents offers a variety of services regarding the conversion and ultimately the archival of your paper documents. Depending on your needs, Digital Documents can simply convert you paper files to image files and place them on a DVD or CD for you using a very simplistic file naming convention.  For those seeking a more specific methodology for the storage of the digital files, we offer online storage of you files as well as indexing of the files for easy retrieval.

Back File Conversion

Digital Documents can take your paper files and scan them for conversion into .tif or .pdf files.  Those files can then be organized based on the folder that they were contained within before they were scanned. For example, let's assume that you have a box named "Clients" that contains numerous folders and within the "Clients" box the first two folders are named "ACME Co." and "Brown Industries".  Inside of each of those folders are numerous invoices, correspondence, etc.  We would simply create a file structure based on the box name and the folders within the box. 

Then result would look like this on the CD/DVD:

This methodology provides a very simple way of digitally archiving your paper documents and most importantly, this allows you to destroy the paper freeing up valuable storage space.

Image Archival

The above solution provides for image archival onto portable media however does not achieve a comprehensive indexing methodology nor does it suffice any regulatory entities such as HIPPA, SEC or the FDA.  For those dealing with patient information or financial data the requirements for archiving and securing these documents are much more stringent.  Digital Documents offers two different solutions for this:

OBOL/X - Online hosted solution.  Your files will be scanned by us or yourself and transferred into this secure online environment hosted by one of the most premier document management solution provider vendors, Hyland Onbase.  The storage fees are in relation to the amount of storage space occupied.  Call Digital Documents today to discuss your online archival needs.

Onbase - We will implement a document management solution at a location of your choice and train key personnel on the administration and maintenance of the system.

For more information on Digital Documents Back file Conversion and Image Archival services, please contact Digital Documents sales at 866-313-3627 or sales@d-docs.com.